Personal Secretaries 12 wanahitajika na NSSF

Monday, 21 August 2017

VACANCIES

The national Social Security fund (NSSF) which is the leading provider of social security in Tanzania is hereby inviting applications from suitable, quali­ed, experienced, dynamic, and motivated for the Following Positions

1. PERSONAL SECRETARY (12 Positions)

They will be providing secretarial services to heads of departments and administer departmental/regional o‑ce support

functions.

Duties and Responsibilities:

1. Handling o‑ce guests visiting Fund’s O‑ces, handling their inquiries, directing them to appropriate person according to their needs.

2. Opening, reading, routing and distributing incoming mails and other documents and preparing answers to routine letters

3. Handling o‑ce telephones and providing necessary required information.

4. Arranging dierent o‑ce conferences and meetings

5. Composing, typing and distributing meetings notes, routine correspondences and reports

6. Assisting in making preparation of departmental meetings.

7. Ensures safe custody of the documents and cleanliness of the o‑ce.

8. Facilitating, arranging appointments and preparing documents.

9. Locating and attaching appropriate ­les to incoming correspondence requiring replies

10. Maintaining o‑ce schedules and event calendars

11. Making copies of correspondence and other printed materials

12. Scheduling and con­rming appointments for clients, members and supervisors

13. Setting up and maintaining paper and electronic ­ling systems for records purpose

Education/Professional Quali­cations Required:

• Diploma in Secretarial studies from an accredited training institution;

• Certificate of secondary education examination with passes in English and Kiswahili;

• Must have shorthand / Hatimkato speed of 100 w.p.m. as well as typing speed 50 w.p.m.;

• At least two years of experience in a similar job

• Strong and good organization and customer service skills;

• Computer skills (Should be very good in Microsoft Word, Excel and PowerPoint);

• Strong interpersonal and communication skills;

REMUNERATION:

The posts carry competitive remuneration as per NSSF Salary Structure and Incentive package.

Mode of application:

Applications in writing enclosing detailed latest curriculum vitae, certi­ed copies of relevant certi­cates, contact address

including telephone numbers, email address and names and addresses of three referees to be addressed to the undersigned.

Director General

National Social Security Fund, 7th Floor Benjamin Mkapa Pension Towers,

Dar es Salaam, P. O. Box 1322, Dar es Salaam

Email: hr@nssf.or.tz

Please take note of the following;

1. Only shortlisted candidates will be contacted

2. Applications without latest CVs will not be considered

3. Applications through email should have all the required documents scanned in PDF format and attached.

The closing date for submission will be on 24th August 2017.

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